Team task planner7/4/2023 Add to that Microsoft’s threaded comments experience, and task assignees have all the context they need to get started on the assignment. The email notification shows your comment alongside the associated Word sentence, Excel cell, or PowerPoint slide. As your plan gains momentum, you can check the entire effort’s progress in the visual Charts view, where premade pie and bar charts provide quick status for all your plan’s tasks and team task assignments trigger email notifications with a link to the comment in the document. The entire board can be organized around buckets and filtered based on priority, assignee, and other details. Built around the Kanban approach to task management for teams, Planner lets you easily create plan boards and populate them with information-rich task cards that include files, checklists, labels, and more-everything you need to see tasks through to completion. Planner is your go-to app for team tasks. But that doesn’t mean they’re going away on the contrary, Planner and To Do are critical to the success of this task management motion, so we’re as dedicated as ever to their evolution. It’s from these apps that your team and individual tasks appear in Teams and Outlook. The sub-headline says it all: Planner and To Do power the Microsoft 365 tasks experience. Planner and To Do: powering the Microsoft 365 tasks experience You can also see inline suggestions to review suggested outstanding tasks for the person who sent the email or calendar invitation. If you’re using the MyAnalytics Insights add-in in Outlook, the “View outstanding tasks” insight reminds you of tasks that you've agreed to do during the last 14 days. In that email, Cortana recommends action items from previous threads that you can add as tasks to To Do. To help you prepare for upcoming meetings and stay on top of commitments, the personalized Cortana Briefing email appears automatically in your Outlook inbox around the start of your workday. You can easily check them off your list as you go, or quickly open the To Do app to edit or add new tasks. When you open Search in Outlook mobile, it will proactively pull your top three tasks, regardless of where you created them, and add them to the Search home page. For help while you’re away from your computer, use Play My Emails in Outlook mobile to flag emails for your To Do list or ask Cortana to add an email to your tasks list. Turn an email into a task or event by dragging and dropping it into My Day, flagging it in your Outlook message list, or selecting the Create a Task option in the email itself. Any changes are synced to all your task lists across Microsoft 365. My Day has two tabs: a calendar for creating and viewing meetings and events, and the To Do tab, lets you manage your individual tasks and lists. Through My Day in Outlook, you can quickly see what your day looks like without disrupting your email workflow. Like Tasks in Teams, Outlook is another hub for the Microsoft 365 tasks experience, where integrated task management capabilities leverage familiar and intelligent solutions to streamline your workday’s commitments. Outlook is more than email and calendar: it’s your personal organizer, where you manage your day around work and life commitments-often in the context of tasks. For Power Automate, search “Planner” or “To Do” on the homepage for a host of premade workflow templates. Read more about these APIs on our respective Planner and To Do pages, but note that the existing To Do API will soon get updated to a new one. You can use Graph API and Power Automate integrations for Planner and To Do to surface tasks created in other apps in Tasks in Teams. This feature supports changes for progress, priority, due date, and more depending on what task list you're looking at. List view also comes with bulk editing capabilities, where you can select multiple tasks and make the same edits to all of them simultaneously. Tasks in Teams includes the traditional Board, Charts, and Schedule views from Planner, plus the new List view, adding another option for visually managing all your tasks.
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